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What Is a Pay Stub

Just as with Social Security, you must pay both portions if you’re self-employed. When you pay your employees each pay period, you’re compensating them for the time they worked, whether they’re exempt or hourly employees.

Some states, like Georgia and Florida, don’t require employers to provide pay stubs. In those states, it’s the employer’s right to decide if they should issue pay stubs. But even among https://www.bookstime.com/ states that require pay stubs, there are discrepancies in the details. You’ll want to review your state’s laws to make sure your business is compliant with issuing pay stubs.

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A pay stub is part of a paycheck which details the hours worked, taxes paid and wages earned for a specific pay period and year-to-date payroll. Employees receive either electronic or printed payroll pay stubs, but with the rise of direct deposit, electronic pay stubs are becoming more prevalent.

State tax rates vary significantly from state to state; some states, like Florida and Texas, don’t have a state income tax. If you need to pay state taxes, they are calculated in much the same way as federal income taxes. You can calculate net pay by subtracting all the relevant taxes and deductions from the employee’s gross pay. Net pay is the amount of money an employer should transfer to an employee each pay period. You can give your employees an electronic (e-paystub) or paper pay stub. If you use payroll software, you may be able to give employees access to their pay stubs online through a portal. Keep a copy of each payroll stub for your employee payroll records.

Special Considerations: Social Security Tax Deferral

You may discover that you’re deducting too much or too little from your check, and change your withholdings accordingly. There are websites which you can use to calculate the deductions that will be withheld from your pay to estimate the amount of your paycheck. A bank statement is a summary of your account activity during a set time period. Check your statement for errors, fees, suspicious transactions and interest earned.

What Is a Pay Stub

Pay stubs show the total amounts an employee has earned, amounts deducted from those earnings, and the remaining take-home pay after deductions. Separate columns show figures for the current pay period and year to date. Legally, no federal law requires employers to provide pay stubs. But manually tracking all the information you need to include on pay stubs is a time-consuming hassle. With Hourly, there’s no need to worry about keeping track of employee hours or deductions. Our app automatically tracks wages, hours, and deductions, allowing you to issue accurate, up-to-date pay stubs with a few simple clicks.

You must also contribute a portion of your paycheck to Medicare. For this program, every worker contributes 1.45% of their gross income (there’s no income cap for this tax), and every employer pays an additional 1.45%.

Flexible Spending Accounts

If your city imposes an income tax, then you will likely have an amount withdrawn from each paycheck labeled “local” or with the name of your locality. What Is a Pay Stub You will generally pay the same amount each pay period for both state and local income taxes, so long as the amount you earn remains the same.

Below, you will find some of the most common deduction codes that appear on your pay stub. Depending on where you live, you may or may not be required to pay a state income tax. As with federal taxes, money for state taxes is withheld from every paycheck. A pay stub incorporates information both managers and employees can use.

Standard Abbreviations On A Pay Stub

The principle behind federal income tax is that the government withholds a certain percentage of the money you earn in a year. However, that percentage can be fiendishly difficult to calculate for any individual. An employee’s net pay is also called their “take-home pay” because that’s the amount of money they actually receive in each paycheck. For an hourly worker, simply multiply their hourly pay rate by the number of hours worked during the pay period.

Pay stubs help employers keep records of payroll information, and they also make it convenient for employees to understand how and how much they are getting paid. Opt-out statesrequire employers to get employee permission before changing how the employee views their pay stubs. If the employee doesn’t want to receive their pay stubs in a new way, the employer must continue to provide it as they did before. Access states likeNew Yorkrequire employers to provide certain types of pay stubs, either electronic or paper. What you’ll likely see in this section depends on whether you are a salaried or an hourly worker. If you work by the hour, your hourly rate and the number of hours you worked for the pay period will be listed.

For hourly workers, note every representative’s time-based pay rate. Gross wages are the beginning stage of your worker’s salary. The gross wages incorporates cash owed to a worker before deductions are taken out. Employees can receive a physical document handed to them in person or via post. They can also access paystubs online through a secure payroll system where employees can download or print off their digital paystubs. Enroll in employer-sponsored benefits If you happen to work for a place that offers a match for contributions to retirement, enroll in the retirement program. Your HR department can provide you with information about choices regarding your retirement account.

Whats The Difference Between A Paycheque And A Pay Stub?

There are many free tools available, as well as premium packages. Be sure to check that the information on your last pay stub of the year matches the information on your W-2 form, which details your wages and taxes paid for the year.

What Is a Pay Stub

That’s why most employers that pay you, besides writing you a check, include a pay stub. Possibly, depending on the payroll system that your employer uses. Many businesses provide their employees with access to an online system, where they can view the pay stubs for each paycheck that they receive and download the print the pay stubs themselves. All company employees receive pay stubs, regardless of whether they’re full-time or part-time. Independent contractors and freelancers receive invoices, not pay stubs. Check out our article on employees vs. independent contractors to learn about the difference.

What Are Pay Stubs For?

Sometimes, the amount of federal income tax deducted from your earnings may be too high or too low. This could be due to a job change or the birth of a child, for instance.

What Is a Pay Stub

Each category on the pay stub should have details for the current pay period and running totals of year-to-date earnings, taxes, deductions, additions and net pay. Ideally, the last stub of the tax year perfectly matches the W-2. A salaried worker can expect the exact same amount of money for each paycheck, whereas an hourly employee’s wages will vary based on the number of hours the person works each pay period. A pay stub is helpful for seeing how much you’ve had withheld, or deducted, in taxes, or for any other reason, and to resolve discrepancies. A pay stub, or paycheck stub, is a detailed outline of payment from an employer to an employee. The check goes to your bank, the pay stub is for your records. Unless you’re paid in cash under the table, or are a contractor, you are likely receiving a paycheck or having your pay deposited directly into a bank account.

Sometimes this section will also contain the employer’s phone number. Samantha Rose is a personal finance writer covering financial literacy for OppU. Her work focuses on providing hands-on resources for high school and college-age students in addition to their parents and educators. Product Technology Partners Paycor’s technology & service alliances give customers the opportunity to grow and expand their business with fully vetted partnerships. Brokers We offer a consultative approach that aligns with your business development & client retention strategies. Alison Doyle is one of the nation’s foremost career experts and has counseled both students and corporations on hiring practices.

Local state laws determine the consequences of improper pay stub handling, so check with your local requirements to understand your state’s specifics. If all of this still seems overwhelming, you might want to consider purchasing payroll software or hiring a payroll service that will do the work for you. Zenefits has easy to use payroll software that will keep you compliant and your records up-to-date. Regardless of where you do business, your employees should receive a pay stub with each paycheck. This content is for information purposes only and should not be considered legal, accounting, or tax advice, or a substitute for obtaining such advice specific to your business. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. Intuit Inc. does not have any responsibility for updating or revising any information presented herein.

The pay stub is sometimes provided on a separate paper from the paycheck itself. Most full-time employees receive paychecks bi-weekly or monthly, which are simplified pay stubs that show net pay.

Of course, there is more to payday than just collecting your earnings, as any pay stub will indicate. Make sure you understand and read your pay stub so you know exactly how much money you made, what you are paying in taxes, and how much of your wages you actually get to take home. A piece of paper that is given to an employee with each paycheck and that shows the amount of money that the employee earned and the amount that was removed for taxes, insurance costs, etc. Paychecks simply state the employee’s net compensation, while a pay stub elaborates on all the details related to the payment. The primary purpose of a pay stub is to record and communicate the breakdown of an employee’s pay. Pay stubs help employes and employees catch and resolve discrepancies with employee pay.

Generate Pay Stubs

Accordingly, the information provided should not be relied upon as a substitute for independent research. Intuit Inc. does not warrant that the material contained herein will continue to be accurate nor that it is completely free of errors when published. In this QuickBooks Payroll tutorial, @Hector Garcia CPA guides you through all you need to know about employee pay stubs.

YTD stands for «year to date» and is a cumulative figure that reflects everything you have been paid since the start of the year. Pay stubs can look very different from country to country as each jurisdiction has unique requirements of what information they should include. List each contribution on its own line with current and year-to-date totals. If you’re unable to complete the challenge, please take a screenshot of this page and email it to our Security team at security- We’ll do our best to figure it out.

Links in this content may result in us earning a commission, but our recommendations are independent of any compensation that we may receive. To view, click the date hyperlink of the desired pay period. Information about the state’s wage, hour and employment laws. Surprisingly, the feds don’t care if you furnish them or not and leave the decision up to individual states. CPAs Instantly access HR & payroll data with real-time analytics to guide decision-making.

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